Incoming Scholars and Researchers
APPLICATION PROCESS
Documents needed:
- Application form
- Proof of finances (Department offer letter, government award, etc.)
- Copy of passport (also of any dependents)
- Resume of candidate
- Job Description
Please contact the Office of International Programs AND Human Resource Services for advice before extending an offer. Any non‑immigrant candidates (for Post‑Doctoral Research or Research Scholar) will not be authorized to receive a stipend or be placed on the payroll until appropriate documents have been submitted to and approved by DHS and/or the American Consulate or Embassy. If the exchange visitor is already employed in the U.S. on a J‑1 visa, special restrictions may apply. It is important to involve the Office of International Programs at each step of the selection and hiring process to avoid legal complications for the individual and for the university.
The completed application must be approved through regular channels within:
- UTEP Department Chair and/or Dean of College
- Human Resources Services
- Office of International Programs (OIP)
Human Resource Services will forward this approved application form to the Office of International Programs, for processing of the Form DS-2019. When the Form is completed, it will be returned to the faculty member or department that requested it for forwarding to the candidate (potentially overseas).
When part of the visitor's support comes from outside the university, that support must be documented. Please provide a job offer letter if the Exchange Visitor will be employed by the department. The visitor must provide proof of adequate health insurance coverage while in the U.S. If the visitor does not provide proof of adequate health insurance he or she will be required to purchase the Student Health Insurance Plan provided by the University of Texas at El Paso.
J‑1 visa candidates with dependents (i.e., non‑U.S. spouse/children) who will also reside in the U.S. must inform the Office of International Programs so that their family members can be included on the required paperwork. Sufficient funding must be shown to support these dependents. Attached is a separate form to obtain information necessary to include the dependents.